Administrative Assistant

OrthoArkansas • Little Rock, AR

1d • Onsite

About The Position

The Administrative Assistant at OrthoArkansas plays a key role in supporting senior leadership while ensuring the workplace experience is organized, efficient, and welcoming. This position blends administrative and HR support functions with responsibilities that keep daily office operations running smoothly. From onboarding new employees to maintaining shared workspaces, this role is central to creating a high-functioning and supportive administrative environment.

Requirements

• High school diploma or GED required.
• Prior experience in administrative or HR support preferred.
• Entry-level candidates with strong organizational skills are welcome to apply.
• Strong attention to detail with proactive problem-solving skills.
• Excellent time management, communication, and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.
• Highly organized, adaptable, and service-oriented.
• Intermediate: Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Basic: ADP and document filing systems.

Nice To Haves

• Familiarity with office systems and HR platforms such as ADP is a plus.

Responsibilities

• Assist with onboarding activities and preparation of employee documentation.
• Maintain accurate and organized HR records and files within systems such as ADP.
• Support recruitment and onboarding coordination, including post-offer screenings, orientation materials, badge creation, and related tasks.
• Assist with credentialing documentation and follow-up communications.
• Coordinate, communicate, and file forms related to external student rotations at OrthoArkansas.
• Provide administrative support to senior leadership, including letters, mailings, and internal communications.
• Serve as a trained backup for payroll processing in partnership with the Finance department.
• Assist with preparation for shareholder meetings, including document printing, fund distribution, and logistical coordination.
• Maintain confidentiality and accuracy of employee and payroll information at all times.
• Ensure daily upkeep of shared office spaces and breakroom areas.
• Monitor and restock essential items such as paper goods, utensils, and supplies.
• Maintain a clean and organized supply area and copy room.
• Prepare meeting spaces, coordinate food orders, and manage internal meeting invitations.
• Regularly clean and organize shared refrigerator space.
• Maintain hospitality items for senior leadership.
• Support calendar management, meeting setup, and cross-departmental coordination.
• Prepare and distribute internal mail and materials, including filing profit-sharing plan statements.
• Assist with ad hoc office projects and administrative tasks as needed.
• Support physician-specific administrative requests.
• Perform other related duties as assigned to support administrative and HR operations.

Benefits

• Receive a benefits package including medical coverage, life insurance, 401(k) with employer profit-sharing contributions, paid time off, and paid holidays.
• Culture of Excellence – Join a team that values kindness, integrity, conscientiousness and knowledge.
• Professional Growth & Development – Gain exposure to HR, operations, and executive support while building a long-term career path.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees