Administrative Assistant / Front Desk

Hanes Companies•Winston-Salem, NC

15d

About The Position

POSITION: Administrative Assistant REPORTS TO: Purchasing Manager QUALIFICATIONS: Have a two-year associate degree or equivalent work experience Good verbal and written communication skills Must have cooperative attitude necessary to work effectively with others Must be able to follow verbal & written instructions and make decisions independently when needed Must have mathematical abilities to make conversions Excellent computer skills – Word, Excel, etc. Multi-line switchboard experience Notary – or willing to become a notary Must be able to multi-task PRIMARY DUTIES: The primary duties of the employee are (but not limited to) the following: Professionally greet and assist all visitors and direct inbound phone calls Pick up mail every morning and take mail to the post office Open vendor invoices, review and verify, and distribute other mail to mail room Assist with the procurement of products and services to include raw materials, packaging supplies, office supplies, and other items for branches (7300, 8500, and 8660) Place purchase orders with qualified vendors Maintain office supply inventory for the office Maintain appropriate inventory levels to achieve a proper balance of investment, material costs, and service level Review and verify freight invoices for Branch 7300 Maintain electronic copies of the Safety Data Sheet for all chemicals in the warehouse Schedule maintenance for company pool vehicles Assist Purchasing Manager as needed Maintain a clean and organized workplace Follow all quality/safety requirements and procedures Other duties as assigned Hanes Companies is a people-first organization dedicated to providing a complete benefits package for our employees and their families. Benefits include health/dental/vision insurance, retirement savings with company match, discount stock plan, paid time off, paid holidays, employee assistance program, gym reimbursement, education reimbursement, and many more! Equal Employment Opportunity/Veterans/Disability Employer

Requirements

Have a two-year associate degree or equivalent work experience
Good verbal and written communication skills
Must have cooperative attitude necessary to work effectively with others
Must be able to follow verbal & written instructions and make decisions independently when needed
Must have mathematical abilities to make conversions
Excellent computer skills – Word, Excel, etc.
Multi-line switchboard experience
Notary – or willing to become a notary
Must be able to multi-task

Responsibilities

Professionally greet and assist all visitors and direct inbound phone calls
Pick up mail every morning and take mail to the post office
Open vendor invoices, review and verify, and distribute other mail to mail room
Assist with the procurement of products and services to include raw materials, packaging supplies, office supplies, and other items for branches (7300, 8500, and 8660)
Place purchase orders with qualified vendors
Maintain office supply inventory for the office
Maintain appropriate inventory levels to achieve a proper balance of investment, material costs, and service level
Review and verify freight invoices for Branch 7300
Maintain electronic copies of the Safety Data Sheet for all chemicals in the warehouse
Schedule maintenance for company pool vehicles
Assist Purchasing Manager as needed
Maintain a clean and organized workplace
Follow all quality/safety requirements and procedures
Other duties as assigned