Administrative Assistant

Missoula Bone & Joint LLC•Missoula, MT

26d•$18 - $26•Onsite

About The Position

Join our team at Missoula Bone & Joint and Surgery Center as an Administrative Assistant and play a key role in supporting daily operations with efficiency, organization, and professionalism. In this full-time position scheduled at 40 hours a week (7:00 AM–5:00 PM on Monday, Tuesday, Thursday, and Friday, with Wednesdays off), you will assist the Director of Operations and CEO while also providing coverage for the Executive Assistant as needed. All candidates must reside in Montana. This position offers the opportunity to contribute to a collaborative and fast-paced healthcare environment while supporting leadership and ensuring smooth administrative operations. As a detail-oriented and dependable professional, you will find this role both engaging and rewarding while helping maintain the excellence and integrity of our organization. With competitive pay ranging from $18.00 to $26.00 per hour, depending on experience and qualifications, this position provides an excellent opportunity to grow in a professional, supportive, and team-oriented environment. Full-time benefits package including medical plans, dental, vision, 401K, discounts, short and long term disability, and more. MISSOULA BONE & JOINT AND SURGERY CENTER: GET TO KNOW US Come join the Missoula Bone & Joint and Surgery Center team! Culture, development, collaboration, and an energetic team atmosphere are just a few of the great things Missoula Bone & Joint has to offer. Winners of the Top Employers Award two years running and recognized by Becker's 150 Greatest Places to Work in Healthcare, our organization is known for combining professionalism with a down-to-earth, supportive culture among management, providers, and staff. YOUR DAY AS AN ADMINISTRATIVE ASSISTANT As an Administrative Assistant, you will support the CEO and Director of Operations by managing calendars, scheduling meetings, and preparing materials such as reports, physician meeting packets, and strategic planning binders. You will also provide coverage for the Executive Assistant as needed to ensure seamless executive support. Your day will include maintaining organizational documents, updating policies and employee resources, coordinating orientations and events, and supporting employee programs such as mentoring and recognition initiatives. You will also handle a variety of administrative and operational tasks, including invoicing, tracking schedules, managing accounts, and assisting with HR-related functions. With a strong focus on organization and attention to detail, you will balance multiple priorities while supporting daily operations, special projects, and leadership needs, all while maintaining professionalism and confidentiality. ARE YOU A GOOD FIT FOR THIS ADMINISTRATIVE ASSISTANT ROLE? To excel in this position, you will bring strong organizational, time management, and problem-solving skills, along with the ability to work efficiently in a fast-paced environment. Attention to detail and accuracy are essential as you manage a wide range of administrative and operational responsibilities. Successful candidates demonstrate a cooperative and professional attitude when interacting with leadership, co-workers, physicians, and the public, while helping promote a positive organizational image. The ability to maintain strict confidentiality is critical in this role. You should be comfortable working independently with minimal supervision, prioritizing tasks effectively, and meeting deadlines. The ability to stay focused, manage multiple responsibilities, and perform well under pressure will help ensure your success in this role.

Requirements

High school diploma or GED required
Strong computer & typing: Knowledge of word-processing software
Excellent communication skills
Strong ethical and moral character
Knowledge of medical terminology
Attention to detail and accuracy
Ability to maintain strict confidentiality
Ability to stay focused, manage multiple responsibilities, and perform well under pressure

Nice To Haves

Administrative Assistant Experience

Responsibilities

managing calendars
scheduling meetings
preparing materials such as reports, physician meeting packets, and strategic planning binders
providing coverage for the Executive Assistant as needed to ensure seamless executive support
maintaining organizational documents
updating policies and employee resources
coordinating orientations and events
supporting employee programs such as mentoring and recognition initiatives
handling a variety of administrative and operational tasks, including invoicing, tracking schedules, managing accounts, and assisting with HR-related functions
supporting daily operations, special projects, and leadership needs
maintaining professionalism and confidentiality