ADMINISTRATIVE ASSISTANT

Encore Dredging Partners

26d•Onsite

About The Position

Encore Dredging Partners is seeking an Administrative Assistant to support daily operations and help maintain an organized, efficient, and professional office environment. This role serves as a key point of contact for vendors, clients, employees, and website inquiries while providing essential administrative and HR support. The ideal candidate is highly organized, detail oriented, and able to manage multiple priorities with discretion in a fast paced corporate setting.

Requirements

At least 5 years of work experience in an administrative role; experience in the human resources or construction industry, or a related field preferred
Proficiency in MS: Outlook, Excel, Word, OneDrive - ability to create MS Excel spreadsheets and data reports
Multi-tasking abilities and the ability to work well under pressure
Self-starter and highly motivated
Flexibility to assist with projects with little to no notice
Excellent organizational and time management skills
Strong verbal and written communication
Knowledge and exercise of proper email etiquette
High attention to detail and problem-solving skills
Ability to multitask and prioritize effectively
Strong interpersonal skills with the ability to interact at all levels of the organization
Must be able to successfully pass all pre-employment screening (drug test, fit test) in addition to random drug and alcohol testing

Nice To Haves

experience in the human resources or construction industry, or a related field preferred

Responsibilities

Upholds the Company’s commitment to an injury-free workplace; leads and models safe work practices
Follows all safety rules and regulations as well as all company policies and procedures
Manages day-to-day administrative functions of the corporate office
Establishes work priorities, ensures deadlines are met, and ensures procedures are followed
Manages office supply inventory, anticipates needs, and places and expedites orders
Serves as the first point of contact for vendors, clients, and office staff
Acts as the central contact for all website inquiries
Handles incoming and outgoing communications, including phone calls and mail
Welcomes visitors and directs them to the appropriate personnel
Schedules and coordinates meetings, appointments, and travel arrangements
Plans and coordinates senior leadership meetings and off-site activities
Maintains office files and records, ensuring accuracy and proper organization
Ensures data integrity, confidentiality, and compliance with company policies
Supports HR, Safety, and Risk Management-related administrative tasks and initiatives
Works directly with the Vice President of Human Resources on projects and coordination
Monitors driver’s license compliance for DOT requirements
Maintains records related to vehicle usage, incidents, and accidents
Responds to related correspondence and documentation requests