Administrative Assistant

IMB • Richmond, VA

9d • Onsite

About The Position

Join Our Global Leadership Team as an Administrative Assistant to the AVP, Global Enterprise Services Are you a master organizer who thrives behind the scenes, turning complexity into seamless execution? Do you love partnering with senior leaders to amplify their strategic impact while you keep the gears turning smoothly? If so, we have an exciting opportunity to become the right‑hand professional for our Assistant Vice President of Global Enterprise Services. Location: Richmond, VA Headquarters Rate: Commensurate with experience + great benefits! As the Administrative Assistant to the AVP of Global Enterprise Services, you will play a key role in helping teams operate effectively so that the mission can move forward with clarity and excellence. It’s an opportunity to use your skills in organization, communication, and problem-solving to support work that impacts lives around the world.

Requirements

• 3‑5 years of high‑impact executive support – ideally in a ministry, nonprofit, or purpose‑driven organization where you’ve helped senior leaders stay focused on the mission.
• Calendar‑wizardry and communication mastery – you can orchestrate complex schedules, route inquiries with precision, and keep everyone in the loop without missing a beat.
• Polished, professional voice – both spoken and written, you convey ideas clearly, diplomatically, and with the confidence of a senior partner.
• Trusted confidant – you handle confidential information with the utmost discretion and integrity, earning the confidence of executives and stakeholders alike.
• Juggle‑pro – thriving in a fast‑paced, relationship‑focused environment, you prioritize, multitask, and execute with razor‑sharp attention to detail.
• Strategic thinker & analyst – you don’t just manage tasks—you see the bigger picture, analyze data, and advise on next‑step strategies.
• Process champion – you love taking routine projects from start to finish and designing new workflows that solve emerging needs, always looking for sustainable improvements.
• Creative problem‑solver – you approach challenges with fresh ideas and turn obstacles into opportunities for efficiency.
• Tech‑savvy pro – comfortable with the Microsoft Office suite—especially Teams, Word, Outlook, and Excel—and quick to adopt new tools that boost productivity.

Nice To Haves

• Tech-Forward & Systems-Savvy, confident with tools like PowerPoint and Excel—and you’re not intimidated by learning new platforms like Workday, Power BI, or Dynamics. You enjoy turning data into something useful.
• A Thoughtful and Professional Communicator who interacts with senior leaders and cross-functional teams with confidence. Whether written or verbal, your communication is sharp, thoughtful, and effective—especially in a hybrid/remote environment.
• Adaptable Across Teams, energized by variety. One moment you’re supporting logistics, the next you’re working with global processes—you can shift gears without losing momentum.
• Proactive and Solutions-Provider, anticipate needs, solve problems before they escalate, and bring thoughtful recommendations—not just questions.
• Self-Directed with a Servant’s Heart, dependable, responsive, and motivated to serve well—even when working with a remote leader. You take ownership and follow through.

Responsibilities

• Ensure AVP is focused on what matters most as they serve teams engaged in global work.
• Create reporting that helps leadership make informed decisions that support ministry efforts across regions.
• Coordinate across diverse teams—logistics, global processes, and operational support—helping remove obstacles so others can focus on their calling.

Benefits

• Medical insurance with choice of 3 plans, dental, vision, HSA and FSA benefit plans (and more!)
• Short- and long-term disability and basic life insurance coverage (employer paid) - with supplemental coverage available
• 403(b) Retirement Plan Savings - with 5% employer contribution plus up to a 4% matching contribution, fully vested after 3 years
• 21 days of paid time off accrued in the first year, plus 11 paid holidays and the week between Christmas and New Years
• Volunteer Mission Trip Benefits so you can experience mission life first hand by working with our teams overseas
• Access to tuition discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees