Administrative Assistant

City Wide Facility Solutions•Indianapolis, IN

21d•$20

About The Position

City Wide Facility Solutions is actively seeking a professional ( Bilingual ) Administrative Assistant for our franchise location in Indianapolis, IN. Job Type: Full-time Hourly Rate: $20 Schedule: 8:30-5pm Monday- Friday

Requirements

Bilingual (English and Spanish) preferred but not required.
High School or equivalent required.
Previous office experience preferred.
Ability to independently manage areas of responsibility.
Microsoft Office proficient.
Excellent communication and organizational skills.
Ability to demonstrate time management skills.
Ability to lift up to 50 lbs.

Nice To Haves

Friendly and positive customer service mindset
Problem-solving and decision-making skills
Ability to stay calm under pressure
Attention to detail

Responsibilities

Assist walk-ins with all necessary information needed.
Chemical and Equipment walk-in sales, prep orders, put away chemical orders.
Collect any deliveries/packages. Unloading and stocking truck deliveries.
Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
Answer and direct all phone calls.
Perform general clerical duties including copying, faxing, mailing, and managing office supplies to ensure smooth daily operations
Assisting with scheduling or calendar management.
Coordinate with the Accounting, Operations, and Sales team as needed.
Help coordinate and facilitate maintenance requests.
Other job duties as necessary.