Administrative Assistant

langan

20d•$25 - $30

About The Position

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work. Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.Job SummaryLangan is seeking an Administrative Assistant to join its collaborative team in Portland, OR. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.

Requirements

High School degree required; Bachelor’s degree a plus
2+ years of Administrative Assistant experience, preferably within the Professional Services sector
Ability to maintain confidentiality
Strong sense of initiative and flexibility
Excellent communication and interpersonal skills
Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities
Ability to work effectively independently and in a team environment.

Responsibilities

Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments
Arranges complex and detailed travel plans and itineraries
Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned
Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries
Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings
Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material
Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents
Creates, edits and/or formats PowerPoint presentations, technical reports and proposals
Assists with timely submission of employee timesheets and expense reports
Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed
Performs other duties as requested.

Benefits

full-time employment company paid medical, dental, and vision coverage
life insurance, short- and long-term disability insurance, and paid pregnancy disability leave
401(k)/Roth with company match
paid time off including parental and military leave
employee referral and professional license bonuses
educational reimbursement
employee resource groups
flexible work schedules
extensive training
wellness programs
buddy and mentoring programs