Administrative Assistant

Troy University•Montgomery, AL

29d•Onsite

About The Position

The Administrative Assistant position in the Chief Operating Office on the Montgomery Campus is primarily responsible for providing administrative support to the Chief Operating Officer (COO) including: meeting and greeting students/faculty/staff/visitors, exercising discretion and judgement in determining the nature of their business and deciding appropriate action; screening calls and serving as liaison on issues which do not require the immediate attention of the COO; coordinating schedules for meetings, attending meetings, and preparing minutes as directed; scheduling appointments; researching information and creating correspondence for the COO's signature on routine actions to ensure accurate and timely response; scheduling travel and preparing travel vouchers; maintaining multiple calendars; coordinating and setting up conference calls; planning and executing multiple tasks for several offices; analyzing requests and situations and taking appropriate actions; identifying problems and recommending solutions; coordinating projects with other departments and offices within the University, as well as external agencies; interacting with internal and external agencies in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations; managing and coordinating special events such as commencement activities, the commencement VIP reception hosted by the Chancellor, Board of Trustee meetings and Foundation Board meetings; maintaining confidentiality in all matters; and other assigned administrative tasks as requested by the COO.

Responsibilities

Meeting and greeting students/faculty/staff/visitors
Exercising discretion and judgement in determining the nature of their business and deciding appropriate action
Screening calls and serving as liaison on issues which do not require the immediate attention of the COO
Coordinating schedules for meetings, attending meetings, and preparing minutes as directed
Scheduling appointments
Researching information and creating correspondence for the COO's signature on routine actions to ensure accurate and timely response
Scheduling travel and preparing travel vouchers
Maintaining multiple calendars
Coordinating and setting up conference calls
Planning and executing multiple tasks for several offices
Analyzing requests and situations and taking appropriate actions
Identifying problems and recommending solutions
Coordinating projects with other departments and offices within the University, as well as external agencies
Interacting with internal and external agencies in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations
Managing and coordinating special events such as commencement activities, the commencement VIP reception hosted by the Chancellor, Board of Trustee meetings and Foundation Board meetings
Maintaining confidentiality in all matters
Other assigned administrative tasks as requested by the COO