Administrative Assistant

ClearSky Health•Cleveland, WI

49d•Onsite

About The Position

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. Are you a dedicated and compassionate individual seeking a fulfilling career where you can make a real difference in people's lives? Look no further! Our brand new state-of-the-art rehabilitation hospital in Cleveland, WI is looking for an Administrative Assistant to join our dynamic and thriving healthcare organization committed to providing exceptional patient-centered care, and we want YOU to be a vital part of our team. Click here to watch a video and learn more about what it is to be a part of the ClearSky Rehabilitation team. The Administrative Assistant is responsible for varied secretarial/administrative duties primarily for senior management. This position must integrate company values into daily practice. This position is full time and will work day shifts

Requirements

Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.
Must maintain acceptable driving record, current driver’s license, and insurability.

Responsibilities

Provides administrative support for the CEO and other senior management members.
Serves as initial point of contact for administrative area.
Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
May review executive e-mail to monitor status of obligations.
Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
Records, transcribes, and distributes minutes, ensuring that master files are maintained.
Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
Maintains organizational policy and procedure books and manuals.
Maintains regular attendance in keeping with assigned work schedule.