Administrative Assistant SKDB

S & K Technologies, Inc.•Marana, AZ

47d

About The Position

The Administrative Assistant performs a wide range of administrative, clerical and accounting duties in an accurate, efficient and professional manner. The Administrative Assistant will support the efforts of the accounting and purchasing team and will require excellent communication and interpersonal skills for interacting with management, employees, and guests. This role will provide administrative support to the company to include planning, organizing, and coordinating the front desk/reception area. Additional duties include purchasing, maintaining records, managing mail and correspondence, and generating reports. This role will demonstrate proficiency in oral and written communication and interpersonal skills and be capable of working with minimal oversight but will follow directions with a “can do” approach and a team-focused orientation.

Requirements

High School Diploma or GED required
One year of administrative or customer service experience supporting the front desk, general accounting and operational resource tasks
Effective verbal, written and interpersonal communication skills are required.
Grammar and punctuation expertise is required.
High level of proficiency with Microsoft Office is required. (Word, Excel, Outlook and Project)
High level of detail-orientation, effective time management and organizational skills necessary
Must be flexible and able to adapt to different work tasks
Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers.
Requires effective time management skills, personal conduct, and change management abilities
Must be able to successfully complete and pass a pre-employment, post-offer background check and drug test.

Nice To Haves

Associate degree (preferred)
Notary (preferred)

Responsibilities

Greet and screen incoming visitors in a professional and courteous manner and promptly notify appropriate person of their arrival
Will answer incoming phone calls within the first two rings, take accurate messages and screen and direct telephone calls for management in a professional manner
Coordinate meetings and organize catering including scheduling conference rooms and appointments as required
Provide administrative support to the Management Team
Coordinate all incoming and outgoing mail for the facility daily
Order, receive, stock, and distribute office supplies every other week
Will stock three break rooms and a Conference Room with both hot & cold drinks and snacks every morning
Maintain and orders inventory of water and janitorial supplies as needed
Assist others with clerical duties such as photocopying, faxing, filing and collating
Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
Prepare correspondence and documents
Create shipping labels from FedEx as required.
Maintain Phone Directories.
Maintain Auto Attendant outgoing auto messages as required
Perform other duties as assigned
Assist accounting department with data entry into accounting software
Assist with database entries
Perform job related reporting requirements per contract and SKDB corporate policies and practices.
Perform accurate timecard updates daily and sign timecards weekly as required to support reporting and payroll activities
Promote, execute and adhere to the company’s safety program.
Work in a safe, responsible manner to not intentionally or unintentionally injure oneself or endanger the wellbeing of others.
Cooperate with safety personnel, supervisors, managers, and investigators to ensure proper procedures are carried out in accordance with the company and customer’s safety policies.
Identify and report safety violations to safety personnel, supervisors, managers.
Support safety meetings, training sessions, and inspections
Work closely with other company personnel in a collaborative environment to meet deadlines, outcomes, metrics, and mission objectives.
Promote a team approach and maintain communications/dialogue with all employees to exchange information and gather ideas for continuous improvement and best practices.
Complete daily reports and timecards.