Administrative Assistant

University of Wisconsin Madison•Wausau, WI

1d•$22•Onsite

About The Position

The UW-Madison Physician Assistant Program is seeking an Administrative Assistant II to support prospective and current students, faculty, staff, and guests by providing the administrative and logistical support necessary for successful day-to-day operations. This position will serve as first point of contact at the UW Stevens Point - Wausau campus providing information and triaging inquiries to appropriate entities in-person, via phone, and by email. This role requires excellent administrative, organizational, communication, and customer service skills. Collaborative individuals who can think on their feet are encouraged to apply. Monday - Friday, 8:00am-4:30pm, or as determined with your supervisor This position requires work to be completed onsite, at a designated campus location The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development. The mission of the University of Wisconsin–Madison Physician Assistant (PA) program is to educate health care professionals committed to the delivery of comprehensive, preventative and therapeutic health care in a culturally and ethnically sensitive manner, with an emphasis on primary health care for all populations and regions. (https://www.med.wisc.edu/education/physician-assistant-pa-program/)

Requirements

At least one year of professional administrative support experience
Proficient use of Microsoft Suite
Excellent written and oral communication skills

Nice To Haves

Experience working in higher education
Experience working with students
Experience with scheduling, maintaining records, and/or organizing events or meetings
Experience using Workday

Responsibilities

Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
Coordinates program components and evaluates program effectiveness and provides recommendations for improvement
May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events