Administrative Assistant (HOA)

Proper Solutions • Palm Desert, CA

7h • $20 - $20

About The Position

Our client has an immediate need for a temporary Administrative Assistant to support their HOA’s Engineering Department by providing administrative assistance, basic project coordination, and homeowner communication. This role requires strong organizational skills, attention to detail, and a calm, professional approach when interacting with homeowners regarding engineering-related matters.

Requirements

• Strong proficiency in Microsoft Excel and general office software
• Excellent data entry skills with a high level of accuracy and attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Professional and composed phone demeanor, especially when handling demanding or upset homeowners
• Strong written and verbal communication skills
• Dependable, organized, and detail-oriented

Nice To Haves

• Prior experience working with an HOA, property management company, or municipal environment
• Experience supporting engineering, construction, or capital improvement projects

Responsibilities

• Provide administrative support to the Engineering Department within the HOA
• Assist with coordinating engineering-related projects, tracking timelines, approvals, and documentation
• Maintain accurate records through data entry and document management systems
• Prepare, update, and manage Excel spreadsheets, reports, and logs
• Serve as a point of contact for homeowners regarding engineering inquiries, responding calmly and professionally to questions or concerns
• Answer incoming calls and emails, routing issues appropriately and following up as needed
• Coordinate communication between homeowners, engineers, board members, and vendors
• Maintain organized electronic and physical files related to engineering projects and HOA records
• Assist with special projects and other administrative tasks as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed