Administrative Assistant

Cabot Citrus OPCO LLC•Brooksville, FL

26d•Onsite

About The Position

The Administrative Assistant at Cabot Citrus Farms works closely with the General Manager to support the effective day-to-day operation of the resort’s administrative functions. Serving as a central point of coordination for internal teams, this role provides direct support to the General Manager while managing routine administrative activities that contribute to smooth and efficient operations. This position supports scheduling, correspondence, recordkeeping, and document management, while handling sensitive and confidential information with discretion. The Administrative Assistant helps ensure priorities are tracked, information flows accurately, and administrative processes remain organized and reliable. The role also monitors social media and online platforms for guest feedback, summarizes trends and notable items, and escalates issues as needed to support leadership awareness and timely follow-up. This role plays a critical part in enabling leadership effectiveness by delivering consistent, detail-oriented administrative support within a fast-paced hospitality environment. A successful Administrative Assistant is a dependable extension of the General Manager, known for organization and follow-through. They are proactive in identifying needs and skilled at managing multiple priorities with professionalism. The Administrative Assistant is a vital member of the team providing support to the operating teams to deliver on the brand’s mission to “Create Magical Places Where Remarkable Memories are Made.” The Administrative Assistant is a trusted teammate who always maintains confidentiality and exemplifies Cabot’s values of confidence, authenticity, humility, and warmth.

Requirements

High school diploma or equivalent; college degree preferred.
Resort or hotel experience preferred.
Knowledge of office management systems and procedures.
Proficiency in Microsoft Office.
Attention to detail and problem-solving skills.
Strong organizational and planning skills.

Responsibilities

Provide administrative support to the General Manager and Executive Leadership Team as needed.
Organize and schedule meetings and appointments.
Prepare and distribute correspondence, including letters, forms, and emails.
Ensure accuracy and professionalism in all communications.
Carry out administrative duties such as filing, typing, copying, binding, etc.
Reply to email, telephone, or face-to-face inquiries.
Handle sensitive information with confidentiality and discretion.
Prepare materials for board or management meetings.
Assist in organizing team events, luncheons, and recognition programs.
Other administrative duties as assigned.