Administrative Assistant

Bayless School District • Saint Louis, MO

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About The Position

Bayless Elementary School is seeking an Administrative Assistant with excellent communication skills, strong organizational abilities, and an upbeat, professional attitude. This individual will serve as a key point of contact for the school, providing respectful and efficient customer service to faculty, staff, students, parents, and community members. The ideal candidate is dependable, detail-oriented, and able to manage multiple responsibilities while maintaining a welcoming and positive school environment. The Administrative Assistant plays a vital role in the daily operations of Bayless Elementary School by coordinating front office functions, supporting administrators and staff, maintaining accurate student and financial records, and assisting with attendance, enrollment, and substitute services. This position ensures the efficient flow of information and processes that support a safe, organized, and effective learning environment.

Requirements

• excellent communication skills
• strong organizational abilities
• upbeat, professional attitude
• respectful and efficient customer service
• dependable
• detail-oriented
• able to manage multiple responsibilities
• maintaining a welcoming and positive school environment

Responsibilities

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the appropriate person
• Answers phones promptly and efficiently, takes messages, and routes calls as needed
• Maintains confidentiality of office, staff, and student matters at all times
• Maintains records required by district policy, regulations, and applicable laws
• Maintains student records including demographic information, attendance, discipline, and grade reporting
• Conducts the student registration and enrollment process
• Maintains daily student attendance and contacts parents/guardians regarding absences
• Classifies, sorts, and files correspondence, mail, and other related documents
• Composes and prepares reports, correspondence, and mailings as requested by the building principal
• Maintains daily and monthly attendance (ADA) reports
• Assists with the substitute system, including substitute teacher check-in and check-out procedures
• Supervises office equipment and coordinates maintenance or repairs as necessary
• Other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed