Administrative Assistant, CLEAR

Charity Search Group•New York, NY

47d•$65,000 - $75,000•Hybrid

About The Position

CLEAR (Creating Law Enforcement Accountability & Responsibility) at CUNY School of Law works at the intersection of civil rights, legal advocacy, and movement building to challenge law enforcement abuses and promote systemic accountability. Through impact litigation, policy advocacy, research, and close collaboration with grassroots organizations, CLEAR seeks to work with clients, communities, and movements to transform or abolish the law enforcement policies and practices affecting them. Housed at CUNY School of Law, CLEAR is nationally recognized for its legal expertise, principled advocacy, and commitment to racial justice, equity, and accountability. The organization partners closely with community members, legal advocates, students, and scholars to advance systemic change rooted in dignity, transparency, and public trust. The Role CLEAR seeks a highly organized, detail-oriented Administrative Assistant to provide essential administrative, logistical, and operational support to the CLEAR team. This role is central to ensuring the smooth day-to-day functioning of the organization and supporting its legal, advocacy, and programmatic work. The Administrative Assistant works closely with CLEAR leadership and staff, as well as with colleagues across CUNY School of Law, and serves as an important point of coordination for internal operations, scheduling, and communications. The ideal candidate is organized, proactive, and detail-oriented with experience working in structured or bureaucratic environments.

Requirements

Minimum 2+ years of administrative or office support experience
Experience working in a university, legal, nonprofit, government, or similarly structured environment
Strong attention to detail and organizational skills
Ability to manage multiple tasks and competing priorities
Proficiency with Microsoft Office
Basic to intermediate Excel skills (comfort with formulas and tracking spreadsheets)
Strong written and verbal communication skills
Ability to handle sensitive information with discretion

Nice To Haves

Experience with financial paperwork, reimbursements, or contract processing
Familiarity with higher education or large institutional systems
Experience supporting compliance-related workflows
Interest in civil rights, social justice, or public interest work

Responsibilities

Manage administrative paperwork and approvals related to the Research Foundation of CUNY and CUNY School of Law processes
Prepare and track reimbursements, purchase requests, and internal documentation
Draft, process, and monitor independent contractor agreements using established templates
Ensure required forms and agreements are completed, submitted, and tracked accurately
Maintain organized administrative records and shared files
Track deadlines and follow up with internal and external stakeholders to ensure the timely completion of tasks
Assist with time and leave tracking and submission for CLEAR staff
Help verify payroll-related documentation and internal financial calculations
Support transfer of funds and related administrative coordination with the Research Foundation of CUNY
Maintain logs and spreadsheets to track expenses and administrative activity
Serve as an administrative liaison with CUNY business and finance offices
Conduct weekly quality control checks on case intake records and internal data entry
Ensure intakes and other program data are logged accurately and consistently
Maintain contact lists, databases, and shared drives
Provide basic reporting and administrative data support as needed
Assist with drafting routine correspondence and internal communications
Support scheduling, calendar coordination, and meeting logistics
Provide occasional assistance with Mailchimp or external communications
Help coordinate travel planning and meeting arrangements as needed