Administrative Assistant

PTS Advance • Paulsboro, NJ

57d • Onsite

About The Position

We are seeking a Part-Time Office Administrator to support day-to-day operations at a refinery site. This role will work 3 days per week and provide general administrative and clerical support to site leadership and project teams.

Requirements

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to multi-task and prioritize
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment (printers/scanners/handheld devices).
• Proficient with Microsoft Office Suite, Outlook, SAP related software.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.
• TWIC required for site entry, (not required for interview)

Responsibilities

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Prepares meeting rooms, executes catering requests
• Maintains office supplies and coffee inventory
• Maintains records, documentation, and files for rotating equipment and oil analysis
• Maintains delivery receipts and verifies lube oil invoices are correct before payment is issued
• Assists with oil sample preparation, shipment, and analysis meetings
• Performs other related duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed