Administrative Assistant

Women and Family Wellness Studio•Snohomish, WA

2d•Remote

About The Position

We're searching for a task oriented, incredibly organized Executive/ Administrative Assistant for the Clinical Director at Women and Family Wellness Studio . The Executive / Administrative Assistant provides high-level organizational, administrative, and coordination support to the Owner/Clinical Director. This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and comfortable managing multiple priorities . The Assistant will support the Clinical Director with ensuring smooth operations, effective communication, and timely follow-through across programs, community services, and outreach efforts. This position is primarily remote, with occasional in-person support in the Snohomish office and in the community. Administrative & Executive Support Email organization and management, including prioritizing messages and drafting responses Maintain and coordinate calendars, meetings, and appointments Assist with scheduling across multiple programs, workshops, and community commitments Track tasks, deadlines, and follow-ups to support workflow and accountability Create and send invoices for completed workshops and services Prepare basic documents, notes, and summaries as requested Support organizing mail and scanning into systems relevant documents Community Outreach & Service Coordination Assist with community outreach to expand and support programming Help coordinate community services offered by the agency Communicate with families, partners, and community organizations as needed Support logistics for workshops, classes, and public programming Connect with team members and the community to raise brand visibility, draw in more clientele, and increase community awareness of services. Operations & Errands Order office and program supplies Run local errands as needed (printing, pickups, deliveries, etc) Provide general operational support to ensure day-to-day efficiency Inform team members about upcoming meetings, trainings, deadlines, and create agendas for team meetings Nonprofit Support Provide administrative and coordination support for the development of a women’s rights nonprofit Assist with scheduling, logistics, and communications related to sex education and empowerment-based classes Support outreach and organizational tasks connected to nonprofit initiatives

Requirements

Extremely good organizational skills, excellent time-management, and follow-through skills
Excellent written communication skills, especially in email
Comfortable creating invoices and tracking basic administrative records
Ability to manage multiple priorities with discretion and professionalism
Knowledgeable of HIPAA
Ability to work independently in a remote environment
Technology savvy; basic knowledge of Microsoft 365 programs and ability to learn new programs quickly and troubleshoot common issues, as well as support team members with these issues as needed
Reliable transportation and the ability to meet in Snohomish as needed
Excellent in using standard office technology (email, calendars, shared documents) for optimization
Knowledge of streamlined software, ability to implement a plan for improved team member project collaboration, and strategic tracking and monitoring of projects and communication
Passionate about serving others in the community

Nice To Haves

Background in social services, behavioral health, nonprofit, or community-based work
Experience with community outreach, service coordination, or program support

Responsibilities

Email organization and management, including prioritizing messages and drafting responses
Maintain and coordinate calendars, meetings, and appointments
Assist with scheduling across multiple programs, workshops, and community commitments
Track tasks, deadlines, and follow-ups to support workflow and accountability
Create and send invoices for completed workshops and services
Prepare basic documents, notes, and summaries as requested
Support organizing mail and scanning into systems relevant documents
Assist with community outreach to expand and support programming
Help coordinate community services offered by the agency
Communicate with families, partners, and community organizations as needed
Support logistics for workshops, classes, and public programming
Connect with team members and the community to raise brand visibility, draw in more clientele, and increase community awareness of services
Order office and program supplies
Run local errands as needed (printing, pickups, deliveries, etc)
Provide general operational support to ensure day-to-day efficiency
Inform team members about upcoming meetings, trainings, deadlines, and create agendas for team meetings
Provide administrative and coordination support for the development of a women’s rights nonprofit
Assist with scheduling, logistics, and communications related to sex education and empowerment-based classes
Support outreach and organizational tasks connected to nonprofit initiatives