Administrative Assistant

Atlantic Pipe Services • Palm Coast, FL

5d • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations. This role is essential to maintaining efficiency, improving communication, and fostering a positive and professional work environment. If you thrive in a fast-paced setting and enjoy keeping things running smoothly, we’d love to hear from you.

Requirements

• Proven experience as an Administrative Assistant or similar role
• Strong knowledge of office management systems and procedures
• Proficiency in Microsoft Office (especially Excel and PowerPoint)
• Excellent time management and multitasking abilities
• Strong attention to detail and problem-solving skills
• Effective written and verbal communication skills
• Ability to work independently and collaboratively
• High school diploma required; additional administrative training is a plus

Nice To Haves

• additional administrative training is a plus

Responsibilities

• Answer and direct incoming phone calls
• Perform payroll data entry and assist with timekeeping inquiries
• Utilize company ERP software for administrative tasks
• Schedule appointments and manage calendars
• Prepare and distribute emails, memos, and other correspondence
• Assist with preparing reports and maintaining filing systems
• Update office policies, procedures, and contact lists
• Coordinate travel arrangements and expense reports
• Greet and assist visitors, vendors, and deliveries
• Support recruiting efforts by assisting applicants and processing applications
• Coordinate onboarding tasks, including new hire setup and documentation
• Maintain inventory of safety equipment
• Provide administrative support to supervisors and field staff
• Assist with job tracking, reporting, and billing data
• Help improve office processes and communication workflows
• Maintain a clean, organized, and professional office environment

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED