Administrative Assistant

Boscov’s•Reading, PA

About The Position

Boscov's is a chain of full service department stores serving the total family needs of our customers. For over 100 years, Boscov's has been known for its great values and famous brands, and for offering a broad selection of quality merchandise in its stores and online. We are looking for an Administrative Assistant to join our Buying Office team. As part of a fast-paced, dynamic merchant team, you will provide comprehensive administrative and analytical support to the Divisional Merchandise Manager and team. Your proven administrative experience, strong analytical abilities, and exceptional organizational skills will ensure your success in this critical role. The Administrative Assistant position offers increased responsibility including vendor coordination, report analysis, and project management support. If you are looking for a great opportunity to pursue a rewarding career with a company known for quality and big savings, apply today!

Requirements

High school diploma or equivalent; Associate's degree or relevant coursework preferred
2+ years of administrative experience, preferably in retail or buying office environment
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with ability to create complex spreadsheets and presentations
Strong analytical skills with attention to detail and accuracy in data entry and reporting
Excellent written, verbal, and interpersonal communication skills
Demonstrated ability to prioritize, multi-task, and meet deadlines in a fast-paced environment
Experience coordinating projects, managing deadlines, & organizing data files
Strong problem-solving abilities and initiative to work independently
Ability to maintain confidentiality with proprietary company information
Flexibility to adapt to changing priorities and new systems

Responsibilities

Process purchase orders, manage order entry and track shipments to ensure timely delivery
Coordinate with vendors on sample requests, pricing updates, and delivery schedules
Prepare and analyze sales reports, inventory reports, and performance metrics to support buying decisions
Coordinate and handle advertising materials with merchant team and marketing department
Maintain organized filing systems for vendor agreements, product specifications, and correspondence
Assist in managing department budgets, tracking expenses, and reconciling invoices
Schedule and coordinate meetings, maintain departmental calendars, and prepare meeting materials
Support special projects including line reviews, assortment planning, and seasonal transitions
Utilize buying office systems and databases to generate reports and track key performance indicators
Serve as a liaison between the buying office, stores, and distribution centers to resolve issues and communicate updates
Provide backup support to other administrative team members as needed