Administrative Assistant

Pregis•Tulsa, OK

3d•Onsite

About The Position

Provide administrative assistance and support for Manufacturing Operations, with a primary focus on supporting the Pregis Tulsa 7‑Element Safety Process and the Pregis Production System (PPS). This role is responsible for coordinating, documenting, and maintaining administrative systems that support plant safety initiatives, continuous improvement efforts, and operational reporting. This assistance includes facilitating daily office procedures, SAP updates and reconciliations, answering phones, overseeing office supply inventories, compiling data to complete required reports, and supporting leadership with general administrative tasks. Draft, edit, and complete correspondence, both internal and external. Maintain files and records related to operations, safety, and business processes. Coordinate respective activities with other supervisors and employees. Responsible for other projects and assignments, as required. Overall, present a consistently helpful, professional, and positive demeanor while performing these responsibilities.

Requirements

High school graduate or equivalent required
3–5 years of related administrative experience preferred
SAP experience required
Microsoft Office Suite proficiency required
Proven administrative and organizational skills
Strong attention to detail and document control
Excellent interpersonal, communication, and coordination skills
Ability to manage multiple priorities and handle interruptions
Proactive, responsive, and professional demeanor
Strong time management, problem-solving, and scheduling skills
Comfortable supporting leadership initiatives related to safety and continuous improvement

Nice To Haves

Additional business coursework or studies preferred
Manufacturing or industrial environment experience strongly preferred

Responsibilities

Provide daily administrative support for Plant Operations, including support for the Tulsa 7‑Element Safety Process and PPS initiatives.
Maintain effective administrative systems and procedures, including correspondence, filing systems, email and voice communications, workflow efficiencies, and documentation control.
Administratively support plant safety initiatives by maintaining safety documentation, records, dashboards, meeting materials, training records, audits, action items, and follow-ups associated with the Tulsa 7‑Element Safety Process.
Provide administrative and documentation support to the Tulsa PPS Process.
Assist with organizing process data, maintaining standard work documents, tracking action plans, compiling reports, and supporting continuous improvement initiatives led by Operations Management.
Assure working knowledge of applicable aspects of the SAP system, particularly related to material transactions, production reporting, and administrative updates.
Maintain system updates as required for accurate documentation and reporting.
Gather, compile, organize, and maintain information required to complete reports for Operations, Safety, and PPS.
Handle data entry pertaining to production, shipping receipts, material transactions, and other plant-related information within the SAP system and supporting tools.
Generate regular and ad hoc reports as requested.
Communicate effectively on a daily basis with internal and external stakeholders.
Answer, assist, or refer inquiries appropriately.
Draft letters, memos, summaries, meeting notes, presentations, and narrative reports related to operations, safety, and PPS initiatives.
Provide general administrative support to Operations Management and leadership teams.
Administer other projects and assignments as directed.