Administrative Assistant

Areas USA, Inc•Syracuse, NY

14d•Onsite

About The Position

General clerical and administrative assistance to the Director of Operations. Prepare presentations, special reports, memoranda, transcribing, and word processing, compose letters and routine correspondence. Responsible for reception and telephone duties, including signing for front office packages. May be required to make meeting and travel arrangements. Responsible for sorting and distributing mail. Handle phones and messages for DO. Payroll related tasks for the location.

Requirements

High School diploma or college degree (AA + degree helpful). Secretarial schooling or equiv. preferred.
3+ years' general secretarial experience.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint); excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work.
Must be able to interact and communicate with individuals at all levels of the company.

Responsibilities

Responds to associate questions as they relate to policies and procedures and ensures necessary follow-up with HR Manager.
Provides administrative support to managers, and/or department heads.
Assists in the planning, research, development, and implementation of programs and specials projects.
Assists the GM and AGM with payroll related tasks for the location (Leaves submission, terminations, new hires, etc.)
Assists the GM with applicant’s interview scheduling, onboarding process, new hires submission to payroll, orientation, terminations, background check orders, etc.
Assists General Manager with any scheduling needs.
Assists in monitoring budget and completes financial forms and reports for GM or other work department members.
Creates, types, formats, and proofreads materials such as documents, forms, vouchers, materials and correct grammatical, punctuation and spelling errors.
Compiles, generates, and tabulates various data or statistics for projects, records or recurring reports, office activity reports or statement reconciliations as needed.
Performs other related duties as assigned.
Assists with cash room duties, including liquidations, generates daily reports for shortages and overages, checks transactions and conducts reconciliation of accounts and reports discrepancies to Management.