Administrative Assistant (Accounting/QuickBooks Experience Required)

A. James Global Services • Columbia, SC

12d

About The Position

A. James Global Services, Inc. is seeking a detail-oriented Administrative Assistant with strong Accounting/QuickBooks experience to support the Company with accounting cleanup, financial organization, and administrative functions. This role focuses on QuickBooks cleanup, reclassification of expenses, and proper setup of vendors, customers, and projects.

Requirements

• QuickBooks experience (Required)
• Experience cleaning up QuickBooks files
• Understanding of chart of accounts
• Experience with class and project tracking
• Experience with journal entries
• Strong attention to detail
• Strong organizational skills
• Microsoft Excel proficiency
• Ability to follow accounting direction
• Strong communication and interpersonal skills

Nice To Haves

• QuickBooks Online experience
• Government contracting experience (preferred)
• Project-based accounting experience

Responsibilities

• Maintain financial files and documentation
• Assist with invoice tracking
• Support timesheet and project coding
• Assist with report preparation
• Perform data entry and reconciliation support
• Provide general administrative and clerical support
• Answer phones and manage email correspondence
• Maintain electronic and paper filing systems
• Assist with contract and proposal documentation
• Schedule meetings and manage calendars
• Maintain office supplies and vendor coordination
• Clean up and reorganize QuickBooks data
• Reallocate expenses to correct chart of accounts
• Reclassify transactions by project and/or class
• Assist with correcting historical accounting entries
• Review uncategorized transactions and assign proper coding
• Maintain consistent account structure
• Prepare journal entries for Finance Manager review
• Assist with month-end cleanup and organization
• Set up vendors, customers, and projects properly in QuickBooks
• Maintain chart of accounts structure as directed
• Assist with accounts payable and accounts receivable tracking
• Support expense tracking and cost allocation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees