Administrative Assistant

CDI Engineering Services•The Woodlands, TX

7h•Onsite

About The Position

“Together We Make Life Better”. Our quality engineering, sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows all employees to feel valued and safe to give their opinions and improve our company. Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries. Position Summary Administrative Assistant needed for approx 1 year assignment located in The Woodlands, TX. This position works in a fast- passed and collaborative team environment to ensure delivery of excellent customer service through fast and accurate processing of orders, communication, and coordination with other departments to resolve inquiries.

Requirements

3-5 years or relevant work experience.
English, Bi-lingual is plus
Proficient in Microsoft Excel, Microsoft Word, and Outlook.
Experience with an ERP System. SAP preferred.
Ability to resolve difficult and complex issues and to work with cross-functional departments.
Demonstrate organizational skills.
Demonstrate sense of urgency, flexibility, and adaptability.
Proven ability to multi-task in a fast-paced and often high stressed environment.
Willing to meet and exceed customer expectations daily with willingness to “own” situations as they arise.

Responsibilities

Builds sustainable relationships, and trust with customer accounts through open and interactive communication.
Deliver excellent customer service by being reliable, responsive, empathic & competent.
Manages open orders by adhering to established internal processes & procedures to ensure consistency within the department.
Establishes and maintains effective communication with customers, responding to inquiries on orders, products and assisting with general information.
Send shipping documents to customers prior to delivery to ensure the customer has all paperwork needed to offload.
Serves as primary point of contact with existing key accounts.
Works with accounts from placement of order through delivery.
Responsible to ensure alignment of customer PO details with the order (accurate legal entity, Incoterms, payments terms, pricing)
Works closely with sales team to understand trends and identify growth opportunities and upcoming projects.
Enters and manages non-conformance for their customer in a timely manner.
Coordinates all internal communication to assigned accounts.
Expert in system requirements, policies, and procedures as outlined in our quality and business management guidelines.
Support coworkers in best practices and teamwork toward achieving exceptional customer experience.
Acknowledge & process new purchase orders within 24 hours.
Portrays a positive and professional image of the company and self with interacting with customers and colleagues.
Coordinate nonconformance customer complaints to provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
Establishes and maintains effective communication with customers, responding to inquiries about products and assisting with general information.
Manage and optimize all processes under your responsibility taking into consideration Quality, Legality and Food Safety (if applicable) and client needs on Indorama’s family of products and services.
Proactively communicate with planning, logistics, manufacturing, credit, and sales to ensure smooth delivery of orders while anticipating any issues or potential delays.