Administrative Assistant to Field Operations

N-STORE Services • Chesterfield, MO

1d

About The Position

Summary:
The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations.
This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.

Requirements

• High school diploma or equivalent required
• Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and PowerApps a plus
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Ability to maintain confidential information

Nice To Haves

• construction industry experience a plus
• experience with Microsoft Forms and PowerApps a plus

Responsibilities

• Provide administrative support to Field Operations Managers and Superintendents
• Assist with daily, weekly, and monthly reporting related to field operations
• Prepare, organize, and distribute job-related documents
• Maintain electronic and paper filing systems for employees and project documentation
• Coordinate communication between field staff and office personnel as needed
• Enter and update information in company systems
• Track and follow up on required documentation and deadlines
• Generate basic reports and spreadsheets
• Answer and route phone calls and emails related to field operations
• Serve as a point of contact for routine administrative questions from field staff
• Assist with onboarding and separation of field employees as needed
• Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow-up documentation in a timely manner; track action items and assist with follow-up as requested
• Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
• Perform other administrative support and project development duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED