Administrative Assistant to Field Buyer Manager

West Pak Avocado Inc • Oxnard, CA

3d • Onsite

About The Position

We are seeking a highly organized and proactive Administrative Assistant to support the
California Field Manager in Oxnard, CA. This role is essential in ensuring smooth day-to-day operations in a fast-paced agricultural procurement environment. The ideal candidate will be detail-oriented, adaptable, and capable of managing administrative tasks while supporting field logistics and grower communications.

Requirements

• 5+ years of experience in an assistant or administrative support role, preferably in agriculture,
• food production, or field operations.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and scheduling tools.
• Ability to work independently and in a dynamic, outdoor-oriented environment.
• Bilingual (English/Spanish) preferred.
• Valid driver’s license and ability to travel locally as needed.
• High School Diploma required, Associates, or Bachelor’s in business or related field preferred
• 5+ years of experience in an Executive assistant or administrative support role, preferably in agriculture, food production, or field operations.

Nice To Haves

• Familiarity with agricultural procurement or field logistics.
• Experience working with vendors, growers, or supply chain teams.
• Knowledge of compliance and documentation standards in agriculture.
• Comfortable working in both office and field settings.
• Great problem-solving aptitude
• Attention to Detail
• Interpersonal and customer service skills
• Analytical and problem-solving skills
• Bilingual English/Spanish is a plus, but not required
• Competency in Microsoft applications, including Word, Excel, and Outlook.
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure
• Attentiveness and patience
• Time-management skills
• Ability to find the positive in any situation

Responsibilities

• Manage calendars, schedule meetings, compile agendas, and notes.
• Support for performance cycles: bonus/raise review logistics, scoring templates, and document control
• Drive managerial cadence: Assist with weekly pricing packets, morning meeting notes, deadline tracking, and follow-ups.
• Communication Management: Handle incoming calls, emails, and correspondence with growers, suppliers, and internal teams. Quickly draft and distribute CEO reports and updates. Collect, organize, and distribute industry updates to the team.
• Document & Data Management: Maintain organized files, contracts, purchase orders, and compliance documents. Assist with data entry and reporting for procurement activities.
• Buyer/Grower Liaison: Support communication with growers and suppliers regarding delivery schedules, quality standards, and contract terms.
• Travel & Logistics: Coordinate travel arrangements for field visits, including transportation, lodging, and itineraries.
• Expense Reporting: Prepare and submit expense reports, reconcile receipts, and assist with budget tracking.
• Support Field Buyer Manager: Provide strategic and tactical support to ensure procurement goals are met and field operations run efficiently.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED