ADMINISTRATIVE ASSISTANT TO OPERATIONS

Wilson Lumber Company•Huntsville, AL

2d•Onsite

About The Position

The Administrative Assistant performs a range of administrative and clerical tasks to support the operations team. This position is located at the Huntsville, AL corporate location and reports to the VP of Operations. This role serves as a key operational partner to Senior Operations Leadership, ensuring coordination, visibility, and follow-through across facilities, vendors, projects, and reporting.

Requirements

Advanced proficiency in Microsoft Office Suite, particularly Excel for tracking and reporting.
Strong written and verbal communication skills with the ability to interact professionally with leaders, vendors, and staff at all levels.
Demonstrated ability to work independently, prioritize competing demands, and exercise sound judgment.
Highly detail-oriented with strong organizational and follow-through skills.
Proven ability to manage multiple projects in a fast-paced, dynamic operational environment.
High school degree or equivalent
1-year experience in office setting
Sit, Stand, Walk frequently.
Adapt to various environments including production
You will be expected to follow any additional job-related instructions and perform other job-related duties as requested by management.

Nice To Haves

Experience supporting operations, facilities, or multi-site leadership strongly preferred.
Experience with vendor coordination, financial tracking, or project coordination preferred.

Responsibilities

Manage and prioritize complex calendars, meetings, and communications for Senior Operations Leaders.
Own tracking and coordination of the Capital Expenditure (CapEx) and Construction-in-Progress (CIP) process, ensuring accuracy, documentation, and follow-through.
Administer and maintain subcontractor and supplier agreements, including documentation and compliance tracking.
Review and approve timecards for accuracy and completeness across assigned teams.
Coordinate and process purchase orders to support operational needs across locations.
Capture and document action items and decisions from operational leadership meetings and ensure appropriate follow-up.
Oversee and manage the company uniform program across facilities.
Coordinate travel logistics, lodging, and meals for operations leadership and special projects.
Compile, analyze, and present data to support resolution of operational issues and leadership decision-making.
Prepare and distribute reports on key operational performance metrics.
Lead and support administrative and operational projects that improve efficiency and consistency across locations.