Administrative Assistant

Dashiell • Madison, WI

47d

About The Position

Primary Function: The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering, project management and field service teams. Duties & Responsibilities: Employee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Scanning and filing checklists and drawings. Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings Track all vendor drawings and monitor status updates Track comments received and initiate reminders from internal engineers and external clients Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events Coordinate new hire on boarding tasks Ability to wear multiple hats supporting all Dashiell departments Make travel arrangements as required and update travel calendar Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies Ability to lift 10lbs on a regular basis and up to 25lbs when necessary Ability to stand for long periods of time Other duties as required

Requirements

• High school diploma or equivalent is required.
• Three or more years of administrative support experience is required; experience in the construction industry is preferred.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated attention to detail to accurately complete tasks
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, technicians, sales, and senior management
• Ability to prioritize and work in a fast-paced environment to meet all deadlines
• Ability to work effectively in a team-based environment
• Flexibility for occasional overtime
• Take personal responsibility for the quality and accuracy of his/her work
• Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship.

Nice To Haves

• Associates or Bachelor’s degree in Business or equivalent field is preferred.
• experience in the construction industry is preferred.

Responsibilities

• Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders.
• Scanning and filing checklists and drawings.
• Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings
• Track all vendor drawings and monitor status updates
• Track comments received and initiate reminders from internal engineers and external clients
• Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents
• Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events
• Coordinate new hire on boarding tasks
• Ability to wear multiple hats supporting all Dashiell departments
• Make travel arrangements as required and update travel calendar
• Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies
• Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
• Ability to stand for long periods of time
• Other duties as required

Benefits

• Dashiell Corporation provides a competitive compensation and benefits package.
• The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee.
• Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED