Administrative Assistant (Part-Time)

ETCON Employment Solutions•Seneca, SC

About The Position

Temp To Full-Time Administrative Assistant This is a temp-to-hire position is located in Seneca, SC. Competitive benefits are offered through ETCON Employment Solutions at the time of hire. The position of Administrative Assistant is a very special ministry and important in a church setting. This individual is on the front lines of the Church’s ministry and is one of the very first people the public sees and speaks to. They reflect the Church and should always keep this in mind. The person selected for this position should possess strong interpersonal and office skills and truly feel called to Christian service. MISSION: To support and enhance the operations of the Church through office, clerical, and pastoral support duties. ACCOUNTABILITY: A non-exempt employee, accountable to the Pastor and Session of this Congregation, which has sole authority to hire or terminate. Works with and reports to the Pastor, as head of staff, and is directly accountable to the Session through its Administration Committee. HOURS: Office hours from Monday to Thursday, 9am to 3PM for a total of 20 hours. RESPONSIBILITIES: Daily: Turn on office equipment. Check phone messages. Answer phones. Distribute mail and emails to Pastor, officers, and staff. Maintain and manage the Church calendar. Lock building at end of day. Update Power Church with membership changes as needed. Weekly: Prepare, copy, and distribute the bulletin and announcements for each Sunday’s service. Compile worship information and compile a list of visitors from Sunday service in Power Church. Send weekly visitor reports to elder of Worship, elder of Church Growth and Membership Chair with details of last Sunday’s visitors. Send weekly Sunday attendance report (in church and online) to Moderators of Worship and Church Growth and Membership Chair. Prepare liturgist bulletin each Sunday. Perform backups on Admin Asst computer and Office volunteer’s computer. Monthly: Prepare monthly attendance report from Power Church. The report will be sent to moderators of Worship and Church Growth, Membership Chair, the Clerk of Session and the Moderator of Deacons. The Clerk of Session will include the report in the Monthly Session Packet. Print birthday and anniversary lists every month for Presby Press inclusion. Quarterly: Prepare and print a Church Directory as needed. Yearly: Prepare and print Annual Report. Prepare Church's Women’s Directory. Order offering envelopes. Prepare annual pledge cards. Merge annual pledge letter with names and addresses of members. Other: Any other assigned or requested duties that occur daily and aid the effective operations of the Church office. Assist Minister and Director of Music, Arts and Communications in any daily activities/ special projects they need help with. Other General Expectations Include: Should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teaching ability and accountability. Be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility. Be willing to work evenings and weekends occasionally. Be willing to travel occasionally as the need arises (ex: training). Be ever conscious of the need for confidentiality. Should always exercise discernment, wise judgement, and professionalism. Should have extreme attention to detail with an eye for excellence. Should have focused attitude with the willingness to seek new information, training, and resources as needed. Be a self-starter, good at multi-tasking and prioritizing projects. Should possess strong administrative skills and the ability to work independently without supervision. Will work with others to see that no information, postings, announcements and/or other communications are sent out without review by at least one other person (preferably a staff member or church official) to check for grammar, spelling, clarity, and accuracy.

Requirements

High School Diploma or GED.
Should always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic, teaching ability and accountability.
Be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
Be willing to work evenings and weekends occasionally.
Be willing to travel occasionally as the need arises (ex: training).
Be ever conscious of the need for confidentiality.
Should always exercise discernment, wise judgement, and professionalism.
Should have extreme attention to detail with an eye for excellence.
Should have focused attitude with the willingness to seek new information, training, and resources as needed.
Be a self-starter, good at multi-tasking and prioritizing projects.
Should possess strong administrative skills and the ability to work independently without supervision.
Will work with others to see that no information, postings, announcements and/or other communications are sent out without review by at least one other person (preferably a staff member or church official) to check for grammar, spelling, clarity, and accuracy.

Nice To Haves

Prefer 1-2 years of administrative experience in a professional setting.

Responsibilities

Turn on office equipment.
Check phone messages.
Answer phones.
Distribute mail and emails to Pastor, officers, and staff.
Maintain and manage the Church calendar.
Lock building at end of day.
Update Power Church with membership changes as needed.
Prepare, copy, and distribute the bulletin and announcements for each Sunday’s service.
Compile worship information and compile a list of visitors from Sunday service in Power Church.
Send weekly visitor reports to elder of Worship, elder of Church Growth and Membership Chair with details of last Sunday’s visitors.
Send weekly Sunday attendance report (in church and online) to Moderators of Worship and Church Growth and Membership Chair.
Prepare liturgist bulletin each Sunday.
Perform backups on Admin Asst computer and Office volunteer’s computer.
Prepare monthly attendance report from Power Church.
Print birthday and anniversary lists every month for Presby Press inclusion.
Prepare and print a Church Directory as needed.
Prepare and print Annual Report.
Prepare Church's Women’s Directory.
Order offering envelopes.
Prepare annual pledge cards.
Merge annual pledge letter with names and addresses of members.
Any other assigned or requested duties that occur daily and aid the effective operations of the Church office.
Assist Minister and Director of Music, Arts and Communications in any daily activities/ special projects they need help with.