Administrative Assistant

Gerbel & Company, P.C. • Grand Rapids, MI

31d

About The Position

As a key member of our firm, this position will assume an important role in providing a variety of administrative support services to senior leadership across multiple practice areas. Day-to-day responsibilities may include calendar management, meeting organization, expense management, CRM support, and other general administrative work. This is a great opportunity for experienced administrative professionals who understand the importance of customer service, organization, confidentiality, and positivity in their work and how it affects all aspects of the business.

Requirements

• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Strong writing, editing, and proofreading skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Professional, personable, and accountable
• Ability to maintain discretion and confidentiality
• Willingness to work extended hours on occasion, as needed
• 3+ years of related work experience as an administrative assistant in a professional setting
• Bachelor's degree (preferred)

Nice To Haves

• Experience working in a CPA firm a plus

Responsibilities

• Coordinate and manage calendars for senior leadership, ensuring priorities are handled efficiently and sensitive matters receive appropriate attention
• Organize meetings, including scheduling, sending reminders, preparing materials, and arranging reservations or catering when needed
• Assist with task management and maintain leadership to-do lists
• Draft and edit emails, prepare meeting documents, and support communication needs on behalf of senior leadership
• Assist with expense reporting and time entry with accuracy and timeliness
• Maintain organized electronic and physical records, including filing and retrieving documents and reports
• Enter and maintain CRM data for senior leadership
• Support preparation and formatting of presentations or partner-level materials as needed, ensuring a polished and professional look
• Provide backup support for general office or administrative tasks as needed

Benefits

• Health Insurance - Immediate eligibility for employer-sponsored medical, dental, vision
• Work-Life Balance - generous PTO, parental leave
• Flexible Spending & Dependent Care Accounts
• 401k/Retirement Advising

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level