Temporary Administrative Assistant - Summer Youth Employment Program

Center For Family Life in Sunset Park•New York, NY

2d•$18 - $20

About The Position

JOB TITLE: Administrative Assistant DEPARTMENT: Sunset Park High School Summer Youth Employment Program Exemption: Non-Exempt PURPOSE OF THE POSITION: To provide administrative support critical to the successful rollout of SYEP. REPORTS TO: Program Director SUPERVISES: N/A

Requirements

Education/Degree minimum requirement: High School or Equivalency Diploma
Years of Experience: At least one year of office-related experience required
Demonstrate strong data entry skills
Strong written and verbal communication skills
Detail-oriented, highly organized, and dependable
Fast typing skills; Knowledge of touch-typing system is strongly preferred
Excellent knowledge of word processing tools and spreadsheets (MS Office: Word, Excel, etc.)
Good command of English both oral and written
Great customer service skills

Nice To Haves

Bilingual: English/Mandarin/Cantonese or English/Spanish, preferred

Responsibilities

Recruit and enroll youth and young adult participants
Review participant intake documents to verify information
Verify file accuracy
Enter payroll information into the online SYEP database
Distribute SYEP MetroCards and pay cards
Monitor worksites to ensure safe and productive work environments
Complete written reports of worksite visits
Perform general office duties:?answer multi-line phone, check voicemails, file documents, etc., as necessary
Build and maintain close, daily interactions with participants, co-workers, and supervisors
Effectively communicate with teenagers, parents, and outside agency staff
Forge a mutually respectful partnership with the people served and their families
Maintain contact as needed with participant’s families, school personnel, and external community groups to co-exist in the same space
Have a strong sensitivity to cultural differences present among staff and clients within our organization
Possess a strong belief in people’s ability to grow and change
Actively engage and interact with teens, parents, coworkers, and outside agency staff
The Administrative Assistant focuses on completing essential administrative tasks to support the management of the organization and program.