Administrative Assistant

MasTec Civil•Lakeland, FL

1d•Onsite

About The Position

The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees. Work Location is on a project site, construction environment.

Requirements

Minimum of three (3) years of experience in a construction environment preferred.
Ability to stay current on software and hardware that can benefit company.
Self-motivated, and detail oriented.
Must have excellent organizational skills.
Must have excellent time management abilities.
Ability to read and process documents such as contracts and bid documents, statistical reports, operating and maintenance instructions, and procedure manuals.
Ability to produce routine reports and correspondence.
Ability to speak effectively with general management, customers, vendors, visitors or employees of organization.
Ability to communicate effectively in written and verbal correspondence.
Ability to prioritize tasks in accordance to urgency.
Must possess a willingness to accept and follow the direction of others.

Nice To Haves

Associate’s degree in business or related field is preferred.

Responsibilities

Ensure forms are available for the Projects teams as required.
Maintains calendar of events for location.
Schedules meetings for location.
Orders supplies for location.
Tracks Time and Material items for monthly billings.
Collects data and distributes daily, weekly and monthly reports as required.
Prepares internal and external communications for project site / team as required.
For project site, collects hours and project site information and enters the information and hours worked into time keeping software for hourly project craft employees.
Assists Project Team with administrative support as required.

Benefits

Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan