Administrative Assistant

Floworks International LLC•Billings, MT

7h•Hybrid

About The Position

Provides comprehensive secretarial, clerical, and administrative support to departments, functional groups, and/or executive leadership. Manages daily administrative operations, including handling inquiries, overseeing data entry, generating reports, and coordinating general office services. This role ensures efficient workflow, supports departmental objectives, and contributes to the overall effectiveness of the team or business unit.

Requirements

Minimum of a high school diploma
2 – 5 years of administrative experience, or equivalent number of years of education and experience
Excellent organizational skills preferred
Ability to sit and perform data entry tasks for extended periods. Needs to be able to work quickly, and more importantly, accurately, to minimize errors
Strong Excel experience required, along with knowledge of other Microsoft products such as Word and PowerPoint
Ability to work independently without constant management, as well as the ability to communicate and work effectively with others
Strong verbal and written communication skills are required
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to draft routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization
Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference, and volume
Proficient in the use of standard office equipment such as computers, phones, fax machines and copiers

Nice To Haves

SAP Business One experience preferred, but not required

Responsibilities

Provide assistance to the operations and administrative teams
Complete and maintain spreadsheets (Excel) to assist with various operational tracking and duties
Maintain test reports, ensuring accurate and timely completion of reports.
Assist with the completion of job quotations
Manages vendor selection, pricing, and delivery of branch services such as office supplies
Tracks and updates time for associate’s hours, vacation, sick time, and personal days
Coordinates the assignment of office space, computers, and equipment
Acts as liaison to corporate office for accounts payable, human resources, Workers' Compensation, and billing issues
Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence
Collaborates and partners with peers within business and other functions
Schedules meetings, team meetings and events (internal and external)
Maintains up-to-date calendar
Maintains and orders department office supplies. Processes invoices for payment
Coordinates candidate interview process (e.g., scheduling, communication, etc.).