Administrative Assistant

Airmont•Airmont, NY

21h•$55,000

About The Position

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Requirements

High school diploma/GED required
Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
Comfortable with using multiple types of software
Personal time management and organizational skills
Verbal and written communication skills
Dependable and adaptable to operate within a fast-paced work environment
Ability to manage highly confidential information

Nice To Haves

Previous administrative assistant experience preferred but not required
Prefer strong writing and problem-solving skills

Responsibilities

Prepares correspondence, memoranda, reports, etc.
May initiates routine and non-routine correspondence
May book travel and reconcile expense reports
Answers telephone calls, greets visitors, and resolves routine and complex inquiries
May schedule appointments & meetings
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
May utilize the assistance of one or more support staff members on a reporting or project basis
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer on work performed
May call customers to collect payments
May assist other departments within the company
Understands ServiceMaster operating systems and the services we offer