Administrative Assistant (Athens TMC or Atlanta RD TMC)

Southern Company • Athens, GA

13h • Onsite

About The Position

This position is responsible for providing administrative support for the Supervisor at the Transmission Maintenance Center as well as handling all administrative and facility needs for the organization. A minimum of five years' experience in the administrative/secretarial/support area is strongly preferred. In addition, the successful candidate must have exceptional organizational and decision-making skills, must be a self-starter and possess the ability and desire to work through changing priorities with minimal supervision.
Duties will include, but are not limited to timekeeping, expense processing, travel arrangements, planning and coordinating various events/meeting; budgeting oversight; calendar management; preparing correspondence, reports and presentations. Handling compliance related duties; and assisting with special projects. Must be able to lift and carry 10 - 20 pounds – occasionally. This position will also provide storm support for logistics for the entire department. Finally, the successful candidate must exhibit Our Values and be a team player with an exceptional working knowledge of computer office applications.
This position is located at either the Athens Transmission Maintenance Center (TMC) building at 205 Dairy Pak Rd, Athens, GA, or the Atlanta Rd Transmission Maintenance Center (TMC) building at 1769 Sands Place, Marietta, GA.

Requirements

• HS Diploma and at least 5+ years of professional experience
• Ability to work independently
• Experience managing Supervisor level calendar, inbox, and calls
• Diplomacy and tact in interacting at all levels
• High discretion, confidentiality, and diplomacy
• Managing multiple high-priority projects with strict deadlines
• Prioritizing and coordinating tasks with minimal direction
• Understanding day-to-day TMC itineraries
• Excellent verbal, written, and interpersonal communication skills
• Responsibility in managing others' schedules
• Intermediate proficiency in MS Word, PowerPoint, Excel, Oracle, and ERP systems
• Efficient under pressure with multiple deadlines
• Professional representation of the company
• Team player, building relationships with Executive/Administrative Assistants
• Producing accurate and timely results with attention to detail
• Proficiency in Southern Company Systems (e.g., Oracle, SCOTT, Maximo)
• Ability to work at a computer
• This position requires occasional travel for events such as, but not limited to team buildings, lunches/dinners, training conferences, offsite meetings, etc.
• This position requires the ability to lift up 10 - 20 pounds

Nice To Haves

• 5 + years of experience in the administrative/secretarial/support area
• 5+ years of experience supporting a supervisor and/or above
• Certified Administrative Professional (CAP) with the International Association of Administrative Professions (IAAP) or similar certification such as Certified Professional Secretary (CPS)

Responsibilities

• Maintaining TMC schedule and calendar
• Processing employee time for multiple employees in Oracle
• Creating and preparing expense statements in a timely manner for multiple employees, similar for invoice processing
• Scheduling, planning and coordinating meetings and events, including logistics, agendas, presentations, meals, supplies, billing, etc.
• Setting up and coordinating video conferences and audio conference bridges
• Maintaining S: Drive access, Outlook distributions lists, phone lists, Teams folders, and SharePoint sites

Benefits

• competitive base salary
• annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED