Administrative Assistant

VHB•Lansdale, PA

15h•$25 - $27•Onsite

About The Position

VHB has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team, supporting our Lansdale, PA office. This position provides support to the Lansdale office with a wide range of day-to-day tasks. The ideal candidate should possess a “can-do” attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast-paced, deadline-oriented consulting firm. The candidate should be proactive with an ability to prioritize tasks and anticipate needs. This role includes opportunities for personal and professional development and growth in joining VHB’s fastest growing office on the East Coast. This position is required to be in the Lansdale, PA office Monday–Friday.

Requirements

Proficient with Microsoft Office Suite and Adobe Acrobat
Excellent verbal, written, and interpersonal communication skills
Strong focus on customer service
Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers
Self-motivated, highly organized, and detail oriented
Skills and knowledge must be commensurate with required experience and job level
2–5 years of office administration experience
High school diploma or GED
Valid drivers license

Responsibilities

Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor’s arrival. Assists and directs visitors to the appropriate meeting location.
Schedules meetings and events for a team, department, or office.
Plans, orders, and assists with food for meetings.
Processes and distributes mail. Prepares packages for pickup and delivery.
Maintains office supply inventory.
Answers and transfers phone calls. Relays messages as needed.
Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
Performs other administrative duties as assigned.
Assists with new employee preparation.
Performs administrative duties (e.g., data entry, filing, photocopying).
Assists with fleet management, including being comfortable driving a large van (Ford Transit), daily vehicle checks, service scheduling, maintenance coordination and supporting general vehicle upkeep and readiness.
Participates in professional and personal development aligned with career goals.
Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.