Administrative Assistant (Restgate)

GODDARD RIVERSIDE COMMUNITY CENTER•New York, NY

8d•$40,000 - $45,000•Onsite

About The Position

Goddard Riverside invests in people & strengthens community, serving more than 20,000 people throughout New York City with a variety of programs for all ages. We work within a social justice framework to create a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. Located in Long Island City, Queens, Restgate Hotel is an emergency transitional site for families, with children, experiencing homelessness. This site will be a place where families can feel safe, receive resources and support, while becoming acclimated and part of the community. In order to efficiently run this program, we are looking for an Administrative Assistant to provide oversight of daily office operations for our team! Schedule: Monday through Friday 9:00 am to 5:00 pm Salary Range: $40,000 - $45,000 Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Requirements

High School Diploma or Equivalent
At minimum, 2 years’ experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc.
Excellent organizational and interpersonal skills
Proficient written and verbal skills
Ability to work independently
Ability to multi-task with strong problem-solving skills and judgement
Team player
Highly proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook
Ability to learn data base systems, such as Intacct and CARES
Frequent sitting, office setting
Ability to lift up to 30 lbs (supplies)

Nice To Haves

Bilingual in Spanish preferred
Experience working with individuals with histories of mental illness, trauma, substance use, or immigration preferred.

Responsibilities

Organize outlook calendar and send out appropriate meeting schedules to staff
Document meeting notes of case conferences, staff meetings, and house meetings
Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for team.
Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.
Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database.
Manage credit card receipts and statements.
Assist with purchasing, communication with vendors, and obtaining quotes.
Ensure program site remains organized and clean
Ensuring all outgoing mail is properly posted and sent out
Audit and organize all client files to ensure they are in good order
Data Collection: update binders when necessary
Create copies of forms needed for programming
Access and review databases to compile reports
Other duties as required to ensure the overall operation of the program

Benefits

Medical/Dental/Vision
Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
403B Thrift Retirement Plan
12 Annual Sick Days
12 Agency Holidays
20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
Total of more than 6 weeks (a month and half) of paid time off

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