Administrative Assistant

Brinkmann Constructors • Chesterfield, MO

1d • Onsite

About The Position

The company is seeking a highly capable Administrative Assistant to support the Vice President of People and the broader People Team. This role goes beyond traditional administrative support, requiring strong judgment, advanced technical skills, and the ability to operate as a trusted partner to an executive leader. The ideal candidate will anticipate needs, think critically, and bring structure to complexity, managing executive priorities, building polished presentations, and supporting team operations. Brinkmann Constructors emphasizes its employee-ownership culture and commitment to innovation and excellence in the construction industry, focusing on building community, relationships, and a team that inspires confidence.

Requirements

• 5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)
• Advanced proficiency in Microsoft PowerPoint and Excel (required)
• Demonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/format
• Strong analytical and problem-solving skills with the ability to work with data and translate insights clearly
• Exceptional organizational skills with the ability to manage multiple competing priorities and deadlines
• Strong written and verbal communication skills; polished and professional presence
• High level of discretion, judgment, and integrity when handling confidential information
• Proactive, self-starter mindset with the ability to operate independently and collaboratively

Nice To Haves

• Experience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS

Responsibilities

• Manage and prioritize the VP of People’s calendar, ensuring alignment with business priorities and proactive conflict resolution
• Coordinate internal and external meetings, including executive leaders, consultants, and community partners
• Serve as a liaison between the VP and internal/external stakeholders with professionalism and strong communication
• Anticipate needs, think ahead, and bring solutions - not just execution
• Develop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flow
• Create content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratch
• Pull, analyze, and organize data using Excel to support reporting and decision-making
• Support creation of dashboards, summaries, and visual storytelling for leadership meetings
• Support People Team initiatives, events, projects, and communications with strong attention to detail and follow-through
• Coordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)
• Partner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiatives
• Assist with travel coordination, expense reporting, and administrative workflows
• Serve as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer service
• Maintain organization of files, records, and shared resources
• Support office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)

Benefits

• 100% employee ownership (ESOP)
• annual bonus program
• company-contributed 401K
• competitive salary with annual merit increase
• continuing education reimbursement
• performance tools for added clarity of expectations and responsibilities
• annual performance reviews
• dedicated ambassador for assimilation into Brinkmann culture
• comprehensive medical, dental, and vision plans with HSA
• paid parental leave
• work-life balance
• seven paid holidays plus three floating holidays to celebrate what holidays are important to you
• paid birthday off
• family-oriented work environment
• service awards with paid sabbaticals and milestone bonuses
• a positive and collaborative work environment
• healthy lifestyle rewards
• community involvement
• team building events
• local volunteer opportunities
• non-profit support and fundraising

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 251-500 employees