Administrative Assistant (Part Time)

Pyramid Healthcare•Pittsburgh, PA

About The Position

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client-focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities. Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well-being. Schedule: Part Time Friday: 4:30 pm - 8:00 pm Saturday and Sunday: 10:30 am - 8:00 pm Summary: Organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. Responsible for following intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Requirements

High School diploma required. Bachelor’s degree preferred.
Experience in administrative functions preferred.
Experience within the behavioral healthcare field preferred.
Excellent oral and written communication and interpersonal skills
Proficiency in Microsoft Office
Ability to learn new systems including electronic medical records
Ability to handle a crisis and or potential risk situation and react appropriately
A working knowledge of federal and state standards as well as regulating body and compliance standards.

Nice To Haves

Bachelor’s degree
Experience in administrative functions
Experience within the behavioral healthcare field

Responsibilities

Manage the front office of the facility.
Greeting clients as they enter the facility
Oversee the scheduling of all appointments.
Oversee medical records filing, transcription, and transfer of records and assist the facility in completing these responsibilities.
Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
Purchase office and client supplies.
Assist with intake process and billing sheets.
Maintains office equipment including corresponding with vendors when maintenance is required.
Handles the petty cash.
Responsible for the appearance, cleanliness and organization of the office.
Other duties as assigned.