Administrative Assistant

RÖDL USA•Chicago, IL

2d•$28 - $32•Onsite

About The Position

Our Chicago, IL office is seeking an Administrative Assistant. This part-time position will provide administrative assistance for 20-25 hours per week to a team of several professional staff members in the Tax and Audit department, Business Processing Outsourcing department, and the People Engagement team, including Partners and Associate Partners. This position requires a positive, self-motivated individual with superior organizational skills, attention to detail, the ability to work within deadlines, and to execute multiple tasks simultaneously to ensure a high level of professional standards.

Requirements

Able to work in a fast-paced environment
Must work independently within an established administrative framework
Part-time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice reporting deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays. This role requires onsite presence 2-3 days per week.
Excellent communication skills – use proper spelling and grammar, exhibit strong proofreading abilities, and write/answer correspondence with ease
Demonstrated high-level client-service orientation with the ability to handle sensitive and confidential information with maximum discretion
Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
Great time management and the ability to prioritize and multitask
Proficiency or Advanced knowledge of Microsoft Office tools (Word, Excel, Teams)

Nice To Haves

German language skills are preferred but not required
Suggested majors (Bachelor’s degree preferred): Business Administration, Accounting

Responsibilities

Format and bind financial statement reports; prepare signed, secured PDFs
Process client PDF copies of Corporate, Partnership, and Individual income tax returns
Copy documents, send fax messages, and mail receipt and delivery notices
Process incoming and outgoing Federal Express, certified mail, and other courier packages
Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
Scan forms, reports, and correspondence into a PDF format
Set up client and financial folders on the company’s network system
Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports
Assist with preparing and electronically mailing of client invoices monthly
Maintain billing files and answer invoice-related inquiries from clients with the help of the billing manager
Provide professional switchboard telephone support, including answering, directing, and screening calls
Maintain electronic and paper filing system
Perform internet research, as needed
Greet and welcome visitors to the office
Assist with internal meetings, events, and team lunches