Administrative Assistant

TalentRemedy

26d

About The Position

The Administrative Assistant – provides critical operational and administrative support to the Administration Manager and plays a key role in ensuring the smooth execution of People & Culture, recruiting, onboarding, compliance, and administrative workflows. This position is highly organized, detail-oriented, and proactive, serving as a primary point of contact for employees and applicants across a growing, multi-unit automotive franchise. This role is ideal for someone who enjoys supporting people, improving processes, and keeping operations running efficiently in a fast-paced environment.

Requirements

2+ years of administrative, HR support, or office coordination experience
Strong organizational skills and ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Google Workspace and/or Microsoft Office; basic HRIS experience preferred
Ability to maintain confidentiality and handle sensitive information
Comfortable supporting high-volume, multi-site operations

Responsibilities

Manage calendars, scheduling, meeting preparation, and department communications
Maintain files and digital records to audit-ready standards
Prepare reports, correspondence, and department materials
Serve as a point of contact for employee and applicant inquiries
Manage office supplies, equipment tracking, and vendor coordination
Post jobs, screen resumes, and conduct initial phone screenings
Coordinate interviews and assist with background checks
Prepare offer letters and onboarding packets
Support employee lifecycle administration including onboarding and offboarding
Assist with payroll-related data entry
Assist with invoice coding, receipt organization, and statement consolidation for Finance
Assist with system access, navigation, and troubleshooting
Coordinate with IT for escalations and improvements