Administrative Assistant - Notre Dame Seminary
Archdiocese of New Orleans•New Orleans, LA
•Onsite
About The Position
Notre Dame Seminary is seeking a full-time administrative assistant. The ideal candidate should have experience working in a church, business, or school setting. This candidate is expected to be: professional and dependable; comfortable in an office setting; organized; and able to work both independently and in group settings. This person will work directly with the Director of Development and the Executive Assistant to the Rector, as well as assist the seminarians, faculty, and staff at Notre Dame Seminary.
Requirements
- 5+ years of administrative or office support experience preferred
- Computer proficiency required, including Microsoft Office and Google Applications
- Strong verbal and written communication skills
- Ability to multitask and prioritize tasks in a fast-paced environment
- Highly ethical, particularly in working with confidential and sensitive information
- Committed to the mission of Notre Dame Seminary and conduct all activities in line with the mission of the seminary and the teachings of the Catholic Church
Responsibilities
- Greeting and closely monitoring all progress and egress of all visitors and guests
- Answer and direct phone calls, take messages, and respond to general inquiries
- Manage front door access, visitor sign-in, and security procedures
- Sort, distribute, and manage all mail and packages
- Reserve and oversee all guest rooms
- Schedule and manage use of shared meeting rooms and common spaces
- Schedule and coordinate tours
- Provide general clerical support, including mailings, filing, photocopying, scanning, and data entry
- Maintain office supplies and order replenishments as needed or requested
- Process and log incoming cash and checks
- Assist Development Office with data entry and correspondence
- Assist with Gala, Christmas Luncheon, Alumni Day, and other events sponsored by NDS, occasionally occurring on nights and weekends
- Provide support to the Rector's Administrative Assistant as needed
- Additional duties as needed
Benefits
- Medical, Dental & Vision Coverage
- Generous paid vacation and sick leave
- Paid holidays (25+ days)
- 401k plan including employer match
- Employer provided ADD & life insurance coverage
- Employer provided lunch during the academic year at the school dining hall
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
