Administrative Assistant

Eastdil Secured•San Francisco, CA

11d•$70,000 - $75,000•Onsite

About The Position

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco office. An Administrative Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Requirements

Bachelor’s Degree, preferred
1-2+ years of experience in a corporate environment working as Administrative Assistant or other relevant work experience
Positive and professional attitude with the ability to self-motivate
High degree of energy and careful attention to detail and accuracy
Handle confidential information with diplomacy and discretion
Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines in a fast-paced work environment
Strong sense of initiative and a process-improvement mindset
Experience coordinating complex calendars & managing expenses for multiple team members
Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom
Familiarity with Apple devices
Ability to safely perform physical duties as part of hands-on operational support, including preparing the patio space for events, lifting, carrying, and moving outdoor furniture, covering and maintaining furnishings, and assisting with the unloading, stocking and organization of supplies and beverages

Nice To Haves

Concur expense management and travel booking experience a plus

Responsibilities

Assists Eastdil Secured San Francisco office and Office Manager with administrative duties as necessary and ensure that office is operating smoothly
Maintain conference room calendars
Schedule appointments, video calls and managing logistics for meetings
Liaise with various teams: Administrative, Office Coordinators, Facilities, Production, Technology
Help manage office shipments and mail (sending, receiving, distributing)
Prepare for and greet clients, visitors, and vendors on arrival/provide refreshments as necessary
Manage office supply and snack inventory and place weekly orders
Maintain office equipment and supplies
Perform facilities and tech related duties and help resolve any issues
Track corporate card charges and process monthly expense reports for multiple team members
New hire onboarding (set up desks, phones, computers, and I-9 processing)
Assist with office meal orders and planning of other meetings as requested
Assist with internal and external event coordination as necessary
Perform ad-hoc personal tasks/errands for Office Manager and executives Some off-hour availability (overtime) required