Administrative Assistant

automotiveMastermind Inc. • New York, NY

1d • Onsite

About The Position

This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high-priority requests under tight deadlines. The ideal candidate is a forward-thinking, detail-oriented planner who responds efficiently while staying flexible and composed. The individual in this role must understand business priorities, anticipate needs, and drive improvements that increase leadership capacity. They must handle confidential information with integrity and interact professionally with senior executives. The ideal candidate can manage complex tasks with minimal guidance, act quickly in urgent situations, and take initiative without full context. Success requires strong teamwork and the ability to build effective relationships across the organization. The Administrative Assistant will provide high-level administrative support to executive and senior leadership, collaborating effectively with fellow Executive Assistants. This role is within S&P Global Mobility, which has announced its intent to separate into a standalone public company.

Requirements

• 3+ years of related experience including support of executive or C-Level staff.
• Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
• Excellent oral and written communication skills.
• Strong customer service skills.
• Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience with Concur or alternate travel and expense systems.
• Experience managing and overseeing internal weekly, monthly, quarterly and annual meetings.
• Knowledge and experience with supporting internal communications on success and performance.
• Solid working knowledge of executive office processes and business policy development.
• Related computer software and electronic communications tools.
• Proven interpersonal skills with experience providing complex executive support in a high-profile environment with tact and diplomacy.
• Experience managing to a budget and with multiple deadlines required.
• Ability to work across teams and with a variety of projects and constituencies.
• Must be detail oriented and an excellent time manager.
• Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner.
• Indefinite right to work within the USA.

Nice To Haves

• Experience working in large corporate setting and startup environments preferred.

Responsibilities

• Provide high-level administrative support to executive and senior leadership.
• Collaborate effectively with fellow Executive Assistants.
• Manage calendars, coordinate travel, organize meetings and events, prepare reports and financial data, support customer relations, and assist with training and oversight of other support staff.
• Handle confidential and time sensitive material with care.
• Develop a strong understanding of business priorities, workflows, and expectations.
• Use sound judgment and prior experience to plan, prioritize, and deliver results.
• Provide direction and support to other team members when needed.
• Bring creativity, flexibility, and initiative to problem-solving and daily work.
• Demonstrate strong technical proficiency and comfort with new tools.
• Support day-to-day office operations and help maintain a professional, well-organized, and welcoming environment.
• Assist with coordinating office maintenance, repairs, and vendor interactions (facilities, supplies, equipment, security, etc.).
• Help manage office supply inventory, placing orders, and keeping shared spaces and storage areas organized.
• Provide support for onboarding activities, including preparing workspaces, coordinating access, and assisting with equipment setup.
• Assist with onsite meetings, events, and employee engagement activities as needed.
• Welcome and support visitors to ensure a smooth and positive experience.
• Help track invoices, expenses, and simple budget information related to office operations.
• Contribute ideas to improve office processes and overall workplace experience.

Benefits

• Health care coverage designed for the mind and body.
• Generous time off helps keep you energized for your time on.
• Access a wealth of resources to grow your career and learn valuable new skills.
• Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Perks for your partners and little ones, too, with some best-in class benefits for families.
• From retail discounts to referral incentive awards—small perks can make a big difference.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 1-10 employees