Administrative Assistant, Office for Life, Peace and Justice

Roman Catholic Bishop of San Diego•San Diego, CA

1d•$20 - $23•Onsite

About The Position

The Administrative Assistant assists in the general operations of the Office for Life, Peace, and Justice (OLPJ) and is responsible for providing administrative support to the Director and two Associate Directors. The responsibilities of this position include but are not limited to clerical/administrative tasks, workshop and conference coordination, and OLPJ support.

Requirements

Three years’ experience as administrative assistant and office procedures
Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook)
Proficient in social media
Practicing Catholic
Bi-lingual & Bi-literate (English/Spanish) strongly preferred
Must be proactive, professional, well organized, attentive to details, and a team player
Be able to perform multiple tasks simultaneously, set priorities, meet deadlines, and possess a strong work ethic
Must be able to maintain confidentiality, have excellent verbal and written communication skills, gather and analyze information, and resolve problems in a timely manner
Be familiar with the organizational structure and practices of the Roman Catholic Church as well as Catholic Social Teaching
Be compassionate, have a spirit of service and passion for Catholic Social Teaching
Have a deep desire of self-improvement
Experience in managing social media

Responsibilities

Perform clerical/secretarial duties such as distributing mail, answering telephones, and direct calls appropriately
Attend staff and planning meetings when appropriate
Respond to inquiries regarding workshops and conferences
Order and purchase supplies, books and materials
Schedule Pastoral Center rooms for meetings and events as needed
Maintain accurate contact database
Create promotional materials for events (flyers, posters, forms) as well as prepare event promotions via email and bulk mailings
Provide set up and hospitality for workshops and conferences within the diocese/Travel to workshops and conferences as needed
Help with translations (English to Spanish, Spanish to English)
Update and maintain the OLPJ webpage
Manage the office Facebook and Constant Contact accounts
Collaborate with other Diocesan offices, leaders of the parishes, and leaders of non-profit organizations