Administrative Assistant

IES Residential, Inc. • Pflugerville, TX

26d • $17 - $19 • Onsite

About The Position

IES Residential, Inc. is seeking a reliable, detail-oriented Administrative Assistant to support our Pflugerville, Texas office. This role is responsible for scheduling coordination, administrative support, and assisting with billing and subcontractor processes to help keep operations running smoothly.
Experience is preferred but not required—we are willing to train the right candidate.

Requirements

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and organizational skills
• Excellent communication skills (written and verbal)
• Ability to multitask and meet deadlines in a fast-paced environment
• Reliable and dependable
• Must be able to read, write, and speak English

Nice To Haves

• Scheduling or administrative experience preferred (not required)
• Microsoft Dynamics experience is a plus
• Bilingual (English/Spanish) is a plus

Responsibilities

• Manage calendars, appointments, and project schedules
• Communicate schedule updates with team members and external partners
• Ensure schedules align with project timelines
• Perform accurate data entry and maintain electronic records
• Assist with subcontractor invoice processing and sub-pay tracking
• Support billing processes and documentation
• Create and update reports, spreadsheets, and documents (Word, Excel)
• Prepare internal communications and status reports
• Track incoming/outgoing documents, mail, and packages
• Maintain office supplies and coordinate with vendors
• Assist with meetings and internal event coordination

Benefits

• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees