Administrative Assistant

Solotech Inc. • Los Angeles, CA

3d

About The Position

The Administrative Assistant will provide a full range of administrative support to the Los Angeles operation.

Requirements

• Post-secondary education in office administration or any relevant training or experience
• Two (2) to Five (5) years of administrative experience
• Experience in the industry (an asset)
• Advanced knowledge of Microsoft Office software packages
• Demonstrating excellent skills to approach customer (internal & external)
• Excellent communication skills
• Excellent relational and organizational skills
• Demonstrate thoroughness and attention to detail
• Resourcefulness and autonomy
• A high degree of discretion and confidentiality is required
• Demonstrate initiative and tact
• Working autonomously and prioritizing work activities

Nice To Haves

• Experience in the industry (an asset)

Responsibilities

• Support the Los Angeles team with scheduling, creating meetings, travel arrangements, lunch orders
• Answering and transferring phone calls when needed
• Assist to maintain a running list of tasks including emails and phone calls
• Maintain calendar of the Los Angeles meeting rooms, studio, and customer visits
• Organizing and assisting with expense reports for key Los Angeles employees
• Interfacing with management and other personnel and other Solotech offices
• Maintain appropriate levels of office, studio, and breakroom supplies
• Maintain a record of all office & operational equipment leases
• Assist with coding of Studio and Kodak Building invoices
• Assist with scheduling maintenance and/or service of office and operational equipment
• Timekeeping across Los Angeles, and supporting other offices timekeeping when needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees