Administrative Assistant
About The Position
Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you’ll be the backbone of our operations—providing essential support that keeps our dynamic team moving forward. In this role, you’ll handle a variety of responsibilities, including: Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) Managing data entry and word processing tasks Conducting internet research and maintaining organized filing systems Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you’re detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you!
Requirements
- 5+ years of administrative and/or professional office experience
- Superior client focus and service mentality
- Strong problem-solving and collaboration skills
- Creativity, integrity, and initiative
- Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
- Proficiency in Adobe Acrobat Professional
- Strong organizational skills
- Excellent communication skills (verbal and written)
- Strong attention to details, including proofreading
- Ability to prioritize multiple projects and manage work accordingly
Nice To Haves
- Experience supporting C-level leadership
- Experience in a professional services firm (architecture, engineering, law office, etc.)
- Bachelor's degree
Responsibilities
- Actively involved in the day-to-day operations of the Partner in charge and leadership
- Assist with set up and planning for client meetings and firmwide events
- Reserve conference rooms and conference call lines and/or set up video conferences
- Create meeting minutes and meeting agendas
- Prepare letters, contracts and other communications
- Schedule and coordinate meetings including reserving spaces for in-person events
- Log and prepare client sponsorship requests and other check requests
- Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
- Act as a liaison with consultants, clients, printers and suppliers
- Assists with special projects as needed
- All other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
