Administrative Assistant

Ducommun•Town of Coxsackie, NY

44d•$18 - $25•Onsite

About The Position

The Administrative Assistant provides general administrative support and clerical assistance to various departments such as Finance, Quality, Supply Chain, Human Resources, and Program Management. Position is comprised of general clerical duties, which will vary by department. Examples of such duties include: Who are we? Founded in 1849, Ducommun is the oldest company in California. Starting as a hardware supply store during the California Gold Rush and eventually assisted in the birth of the aerospace industry in Southern California by providing aircraft aluminum to early aerospace pioneers like Lindbergh, Douglas and Lockheed. Today Ducommun is a global provider of innovative manufacturing solutions for customers in the aerospace, defense and industrial markets. We specialize in electronic and structural systems, producing complex products and components for commercial aircraft platforms, mission-critical military and space programs, and sophisticated industrial applications.

Requirements

High School diploma or equivalent required; two-year degree in Business/Secretarial courses or 1-2 years’ related experience and/or training, or equivalent combination of education and experience preferred.
Must be able to type and operate office equipment such as copiers, printers, scanners, adding machines etc.
Excellent computer knowledge and skills, including MS Word and Excel required; ERP exposure helpful.
Valid Driver License.
Ability to work independently and possess a good memory for detail.
Ability to effectively manage time for competing priorities is a must.
Strong analytical and excellent verbal and written communication skills, demonstrating the ability to communicate courteously and professionally across all organizational levels.
Conscientious, organized and meticulous - records must be accurate and maintained.
Able to read and understand internal procedures and policies.
Understands and follows through on both verbal and written instructions.
Team oriented with a continuous improvement outlook.
Ability to write routine reports and correspondence.
Must have good finger dexterity for computer data entry.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls.
Occasionally lift and/or move up to 20 pounds.

Nice To Haves

Previous experience in an administrative support environment strongly preferred.
two-year degree in Business/Secretarial courses or 1-2 years’ related experience and/or training, or equivalent combination of education and experience preferred.
ERP exposure helpful.

Responsibilities

Inputs computer data entry into ERP system or other database management software.
Performs general clerical duties which may include scanning, organizing and maintaining file systems, answering the telephone, greeting visitors and sorting mail.
Composes and types routine correspondence, including e-mail and faxes, conducts research, and compiles and types statistical reports.
Makes copies of correspondence or other printed materials.
Maintains a professional demeanor to enhance the company's image with customers and suppliers.
Observes shop floor as required.
Attends and participates in departmental meetings as requested.
Responsible for the proper handling and management of hazardous waste generated in their work area.
Must be willing and able to work overtime as necessary.
Acceptable attendance is an essential function of the position.
Performs other duties as assigned or required by the position.