Administrative Assistant

Organo USA•Phoenix, AZ

38d

About The Position

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future, and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life. For more information on Organo USA, please visit https://www.organo.co.jp/english/. Summary The Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements

Associates degree required; Bachelor’s degree in related field preferred.
Three to five years of experience in an administrative role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Strong organizational skills, time management, attention to detail, and the ability to multitask in a fast-paced environment.
Ability to accurately transcribe messages and record information over the phone or in person.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Work independently with minimal supervision, take initiative, and exercise sound judgment.
Able to support/assist urgent issues after working hours or over the weekend if need it.
Traveling between sites or errands requires a valid driver's license.
Resourceful.
Negotiation skills.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 30 pounds at times.

Nice To Haves

Bachelor’s degree in related field preferred.

Responsibilities

Acting as a first point of contact for colleagues, clients and visitors.
Answering phone calls, responding to emails and directing inquiries to the right person.
Greeting visitors, arranging access and preparing meeting rooms.
Organizing filing systems and updating digital or paper records.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Assisting with basic HR or onboarding tasks, such as preparing paperwork or maintaining staff records.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepare agendas and schedules for meetings.
Records and distribution of minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses.
Arrange incoming/outgoing packages.
Support external appointments.
Performs other related duties as assigned.