Administrative Assistant

Blueprint Technologies•Dallas, TX

1d•Hybrid

About The Position

Blueprint is a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. The company helps organizations unlock value from existing assets by leveraging cutting-edge technology to create additional revenue streams and new lines of business, connecting strategy, business solutions, products, and services to transform and grow companies. Blueprint fosters an environment where individuals can make an impact, focusing on solving unique business problems and gaining hands-on experience with technology, while working with diverse teams and clients. The company is seeking an Administrative Assistant to join its team, contributing to building cutting-edge technology solutions and delivering best-in-class service to customers. This role involves providing essential support to senior leaders within a global enterprise sales organization, maintaining the operational efficiency of a virtual, worldwide team. The position is embedded within a high-level technology environment, offering engagement with senior executives and influence over business administration across various platforms and support functions. Key responsibilities include ensuring smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.

Requirements

2+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and event planning.
Previous experience supporting senior executives, preferably within Microsoft or similar enterprise-level organizations.
Extensive experience with Microsoft internal tools and software, including proficiency in Microsoft Word, Excel (V-lookups, pivot tables), and PowerPoint.
High school diploma or GED required.
Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership and stakeholders.
Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.
Proactive approach to problem-solving and the ability to work independently, managing time effectively to meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Fully manage the calendars of senior leaders, ensuring consistency and alignment with organizational priorities.
Handle complex scheduling across different time zones and maintain a high level of coordination.
Plan and support events, manage logistics, track outcomes, and contribute to team morale and dynamics.
Arrange domestic and international travel for senior executives, including flight bookings, accommodations, and ground transportation.
Assist with visa processes as required and adapt quickly to changes in travel plans.
Provide high-level administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks.
Handle incoming memos, submissions, and reports, determining their significance and planning their distribution.
Prepare agendas and make arrangements for meetings, including setting up conference calls and video conferences.
Assist in planning and coordinating off-site events and meetings for managers, including catering and logistics.